Careers | United Way of Northern California
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Office Assistant

Position Overview

The Office Assistant is responsible for providing support to the Operations Manager who maintains the operational and financial infrastructure of United Way of Northern California. The Office Assistant will perform a wide variety of clerical and accounting support duties under the direct supervision of the Operations Manager.

Essential Functions

  • Deliver bank deposit(s) to appropriate banking institution
  • Pickup, sort, and deliver mail
  • Filing
  • Receptionist tasks
  • Maintenance of office supplies
  • Maintain vendor files
  • CRM management tasks as assigned
  • Maintain donor files
  • Assist in preparing documentation, as requested by Auditor, for yearly audit
  • Process Community Room reservation requests
  • Additional tasks as assigned by Operations Manager

Qualifications and Requirements

  • High School Diploma; preferred candidate is working towards associate’s or bachelor’s degree
  • Minimum three years of related experience
  • Requires demonstrated ability to work independently, work under pressure, and to meet deadlines
  • Detail-oriented and organized with a deep passion for accuracy and thoroughness
  • Proficient with MS Office, including Word, Excel, Outlook, PowerPoint
  • Proficiency in using the internet for research purposes
  • Ability to gather, analyze and summarize financial data
  • Commitment to maintaining confidentiality
  • Valid Driver’s License, automobile insurance, and reliable transportation required
  • Bilingual/multilingual a plus

Physical and Mental Job Requirements

  • Frequently stand, walk, reach with arms and hands, climb, balance, twist, lean, move from one location to another, stoop, kneel, crouch or crawl
  • Be able to read at close range
  • Frequent automobile operation
  • Lift up to 25 lbs.
  • Exposure to glare from a computer
  • Ability to concentrate and solve problems

United Way is an Equal Opportunity Employer. Hires are contingent upon successful completion of background checks.

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